Chelmsford Motor Club is fully committed to safeguarding the wellbeing of its members. All
members should show respect and understanding for the rights, safety and welfare of others
and conduct themselves in a way that reflects the principles of the Club.

1. The Club acknowledges its responsibility to safeguard the welfare of all young people
entrusted to its care and is committed to working to provide a safe environment for all

2. The Club confirms that it adheres to the Motorsport UK Safeguarding Policy and the
procedures, practices and guidelines. The Club will follow the guidance of the policy
in the event of any concerns or allegations.

3. A child is anyone under the age of 18 engaged in any motor sport activity.

4. The key principles of this policy are as follows:
o The welfare of the child is, and must always be, paramount to any other
o Club events and activities for young people will follow and adhere to the Motorsport UK
Race ‘n’ Respect values and the Motorsport UK U18 Policy
o All participants regardless of age, gender, ability or disability, race, faith,
culture, size, shape, language or sexual identity have the right to be
protected from abuse or harm
o All allegations, suspicions or concerns of abuse, neglect, harm and poor
practice will be taken seriously and responded to swiftly, fairly and

5. The Club recognises that all children have the right to participate in sport in a safe,
positive and enjoyable environment whilst at the same time being protected from
abuse, neglect, harm and poor practice. The Club recognises that this is the
responsibility of every adult involved, in whatever capacity, at the Club.

6. The Club will implement and comply with the Motorsport UK Code of Conduct.

7. The Club has appointed a Club Safeguarding Officer (CSO) to deal with any issues
concerning Safeguarding and Child Protection and notify this person to all members.

8. The CSO is Marion Nicholls 01245 351468 . If you witness or are aware of an
incident where you are concerned the welfare of a child has been put at risk you
must, in the first instance, inform the CSO. If at any time you are not able to contact
your CSO and the matter is clearly serious then you can either:
o Contact the Motorsport UK Lead Safeguarding Officer 01753 765 071 or e-mail

o Contact the Police or Children’s Social Care
o Call the NSPCC 24 hour Helpline for advice on 0808 800 5000 or text 88858
or email

9. The Club will follow Motorsport UK guidance and ensure that anyone that meets the eligibility
criteria for a Disclosure check (DBS, or PVG in Scotland) is checked.

10. The Club will ensure that all its members, whether they are coaches, parents,
competitors or officials will comply with all guidance and best practice as issued by
the Motorsport UK. In summary, the following points are considered as best practice to create
a safe, friendly and welcoming environment for children:
o Adults should display high standards of personal behaviour and refrain from
pursuits considered unhealthy in front of children and be good role models
o Employees and volunteers should avoid working in isolation with children and
out of sight of parents or other volunteers
o Not drinking alcohol excessively whilst responsible for children
o Avoiding smoking in the presence of children if you are in a position of trust
such as a coach or team manager

11. The following are NOT acceptable and will be treated seriously by the club and may
result in disciplinary action being taken by the Club, Motorsport UK or Statutory Agencies if
o Providing alcohol to children or allowing its supply
o Humiliating children
o Making sexually explicit comments or sharing sexually explicit material
o Using obscene or foul language
o Having an intimate or sexual relationship with any child
o Inappropriate or unnecessary physical contact with a child
o Sharing the same immediate accommodation, e.g. overnight room, with
children when away at events (excluding parents)

1st January 2018.